This is what the work looks like today
If you deploy workforce on safety-critical sites, this might feel familiar.
Every mobilization is its own checklist of interdependent steps, chased one by one across emails and chat apps.
Too much of the operation lives in two people's heads. When one is away, so is your ability to operate.
A timesheet lands late. The billing cycle slips a month. You're carrying 60 days between paying and being paid.
A certificate expired weeks ago and nobody flagged it. You find out when your contractor is turned away at the gate.
The client asks who can't start next week. Someone opens five spreadsheets and rebuilds the same report, again.
"I couldn't sleep anymore. We were sometimes sending people to site without up-to-date documents, because the manual process couldn't hold the volume."
CREWING MANAGER — OFFSHORE WEST AFRICA
What changes
All personnel carry a live readiness score. See who's deployable at onboarding, at every rotation, and every day in between.
Medicals, certifications, safety inductions and visas tracked continuously, fully logged, audit-ready at any time.
Timesheets submitted and approved on schedule. The billing cycle stops waiting on the field.
Five modules, one operational picture
Ask. Don’t dig.
“Who can mobilize on Friday?” “Which certificates expire this month?” Ask in plain language. Get the answer from your live workforce data, with a link to the right page.
Read-only · Follows your access rights · Zero data retention
AI you can audit
Every AI result is checked, confirmed, or reviewed by a human, never taken on trust alone.
Confirms certificates with the issuing body, not just AI judgment.
Drafts the message, sends it, and files the reply and documents from third parties, you review before anything gets sent.
Weighs what matters, ignores what doesn't, flags exactly what action is needed, and why.
Run it yourself, or let us run it
Same platform, same data model. The only difference is who operates it.
Built for operations where non-compliance stops the job
Your data is sensitive, and it stays yours
GDPR and Swiss LPD compliant. Zero Data Retention, sovereign hosting, full audit trail.
Common questions
Does OpStaff replace our ATS or HR system?
No. It picks up where your ATS stops — after placement — and runs alongside your HR system, handling what neither is built for: mobilization, compliance, personnel logistics and billing readiness.
What does it take to get started?
One real project and one operational referent. Data import and compliance configuration take weeks, not quarters.
Who owns the data?
You do. It's exportable at any time, in open formats.
Can I ask OpStaff questions in plain language?
Yes. OpStaff AI answers questions about your people, projects, missions and compliance, in English or French, typed or spoken. It is read-only, follows each user's access rights and retains no data.